Vehicle Check-In and Check-Out

Vehicle Check-In Process

Before work can start on a vehicle, it must be checked into the workshop.

Check-In Steps

1. Open the WIP (job)
2. Click Load button on toolbar
3. Select Check In/Out option
4. Click "Take possession of vehicle"
5. Enter current mileage (start mileage)
6. Click OK to complete check-in
7. Option to print job card after check-in

Check-In Requirements

• Vehicle must be checked-in before work can start
• Required for technicians to clock on to job
• Required for Timesheet to pick up WIP number
• Check-in date/time recorded
• Start mileage recorded and stored

Check-In Status Indicators

• Visual indicator when vehicle is checked in
• Keys date field populated on Workshop tab
• Labour line status changes from grey to yellow when checked in
• Check-in status visible in job details

Vehicle Check-Out Process

When work is completed, the vehicle must be checked out of the workshop.

Check-Out Steps

1. Open the WIP (job)
2. Click Load button on toolbar
3. Select Check In/Out option
4. Click "Return vehicle" or "Check out"
5. Enter end mileage (current mileage when work completed)
6. Technician who completed work records end mileage
7. Calculate mileage difference (end - start)
8. Click OK to complete check-out

Mileage Tracking

Start Mileage

• Recorded at vehicle check-in
• Stored in dms_jobs.start_mileage
• Current mileage when vehicle arrives

End Mileage

• Recorded at vehicle check-out by technician
• Stored in dms_jobs.end_mileage
• Current mileage when work completed

Mileage Difference

• Automatically calculated (end - start)
• Mileage validation: End mileage must be >= start mileage
• Complete mileage record per job
• Display start, end, and difference on job card

Mileage History

Complete mileage record per job:

• Start mileage (check-in)
• End mileage (check-out)
• Mileage difference
• Mileage validation

Check-Out Details

• Exit date/time
• Exit mileage (recorded by technician)
• Technician who recorded end mileage
• Exit photos (condition)
• Exit notes
• Customer collection confirmation
• Keys date field updated on Workshop tab

Visual Indicators

• Grey: Vehicle not checked in
• Yellow: Vehicle checked in, ready for work
• Green: Work completed, ready for check-out