System Overview
NexosOne DMS is organised into several core modules, each designed to handle specific aspects of dealership operations.
Core Modules
1. DMS (Dealer Management System)
The main DMS module handles all service and workshop operations:
- Job Cards & Workshop Management
- Parts Inventory & Stock Control
- Point of Sale (POS)
- Service Management
- Customer & Vehicle Management
- Technician Management
- Financial Management
2. Showroom System
The Showroom module manages vehicle sales operations:
- Vehicle Inventory
- Deals & Enquiries
- Stock Browsing
- Customer Management
- Finance & Payments
3. Multi-Location Network
Enterprise features for managing multiple dealership locations:
- Location Management
- Inter-Company Transfers (ICT)
- Shared Master Parts Database
- Location-Specific Branding
- Unified Reporting
Key Concepts
Job Types (WIP Types)
The system supports two main job types:
- Service WIP: Service/repair jobs requiring a customer and vehicle. Includes labor lines, parts, and sublets.
- Parts WIP: Over-the-counter parts sales requiring only a customer (no vehicle needed). Parts only, no labor.
Job Numbering System
Jobs use a 5-digit numbering system:
- Numbers start at 10001 and increment to 70000
- When reaching 70000, jobs 10001+ are archived and numbering restarts
- Archived jobs remain searchable with all data intact
Pricing & VAT System
All prices are stored pre-VAT:
- Labor rates, parts, and services stored pre-VAT
- VAT calculated at invoice generation (UK standard 20%)
- Exception: Vehicles for sale use VAT-inclusive pricing
Order Status System
Parts on jobs use status codes to track progress:
- V = Vehicle Off Road (Next Day) - Urgent
- S = Stock Order (Two Day) - Standard
- W = Warranty - Warranty claim
- I = Inter-Company Transfer - Request from another location
- G = ICT Confirmed - Transfer accepted
- R = Reserved - Part reserved on job
- P = Picked/Provided - Part issued from stock
- X = Invoiced - Part line invoiced
- D = Deleted - Part line cancelled
Access Control
The system uses role-based access control (RBAC):
- Users are assigned roles
- Roles have specific permissions
- Permissions control access to features and data
- Complete audit trail of all user actions
Data Security
Security features include:
- SSL encrypted connections
- Role-based access control
- Complete audit trail logging
- Data protection compliance (GDPR)
- Secure data backup and recovery